Getting Started

Installing and Updating Zoom on Red Clay Macs

To install Zoom for the first time, go to step 2

1. Go to zoom.us>Check for updates and follow the Zoom prompts to begin installation

MacCheckForUpdates.png

2. After installer opens, click Continue, then click Change Install Location...

MacChangeInstallLocation.png

3. Choose Install for me only, then click Continue

MacInstallForMe.png

4. Click Install and wait for the installation to complete

 

Installing Zoom on Mac (Safari)

Overview


To install Zoom or Zoom Rooms on your Mac computer, you may need change your Security and Privacy settings to allow for apps downloaded from identified developers.


Instructions

Permissions to Install
  1. Click on the Apple Icon at the top left corner of your screen. Choose System Preferences.
  2. Click on Security & Privacy.
  3. Click the lock icon at the bottom left to have access to make changes.
  4. Enter your computer administrator username and password.
  5. Change Allow apps downloaded from:, to App Store and identified developers.

  6. Note: For Mac High Sierra (10.13.x), you will need to click on Allow too.
  7. Click the lock icon again to prevent any further changes.

Installing the Zoom application

  1. Visit the Download Center.
  2. Next to Zoom Client for Meetings, click Download.
  3. Open the downloaded file. It is typically saved to your Downloads folder.
  4. Follow the prompts to install the application on your computer.

Installing on Chrome OS

The extension for Chrome OS is already pushed out for all students and teachers. You may not need to perform the steps below. Try browsing to https://zoom.us/test before continuing. 


Installation

The zoom application on Chrome OS can be downloaded from the Chrome Web Store.

Joining A Meeting

  1. Either join or start the meeting from the Chrome web browser or select Launcher
  2. Open the Zoom Application. The application will either appear directly, or can be found under All Apps
  3. Once selected, you can either join the meeting or start a meeting

  4. After joining or starting, you will be in the Zoom meeting where you can join audio and video, invite others, share content, manage/view participants, and use in-meeting chat

Recommendations for Teachers

Signing in to your Zoom Account (Only require one time)

You can set your defaults for all meetings you create. You will only have to do this once.

  1. In a web browser, go to zoom.us, sign in, then click on "My Account" in the upper right corner.
  2. If you are creating an account, we recommend using "Login with Google" and your @redclayschools.com account.


Recommended Settings

On the left side of the screen click "Settings":

  • "Mute Participants upon entry" - turn ON
  • "Chat" and "Private chat" - decide whether you want those ON or OFF
  • "Auto saving chats" - turn ON
  • "Allow host to put attendee on hold" - turn ON
  • "Screen sharing" - set to HOST ONLY
  • "Annotation" and "Whiteboard" - decide whether you want those ON or OFF
  • "Breakout room" - turn this ON; check "Allow host to assign participants"
  • "Closed captioning" and "Save Captions" - decide whether you want those ON or OFF
  • "Virtual background" - decide whether you want this ON or OFF
  • "Attention tracking", "Waiting room", "Show a 'Join from your browser' link" - turn these ON

The waiting room allows you to screen students' usernames prior to letting them into the session. If you see an inappropriate name or a name you don't recognize, don't let them in. You can message the student(s) in the waiting room, admit them, or remove them.


DURING THE ZOOM SESSION

Within an active meeting, use the buttons across the bottom to change default options if you wish.

You might want to allow students to unmute themselves.

"Lock Meeting" prevents anyone else from joining, beyond those already in the meeting.

You probably will want to allow chats either with "Host Only" or "Everyone Publicly". You can change this on the fly, to allow chatting only at certain times, if you wish.


AFTER THE MEETING

The chat will be automatically saved if you set that option in your account. Also, if you recorded any of the video or audio, those will be saved at the end of the session.
  • On a PC, they are saved in the "zoom" folder within the "Documents" folder; the folder opens automatically at the end of the session.